Client is an asset based motor carrier headquartered in New Westminster, British Columbia, Canada and has around 24 locations within US & Canada, with a business of over 25,000 shipments a month.
Client had an existing standalone system with various disjoint operations including a document management to handle the logistics. The core challenge was the client had to do a manual update to each of the individual systems for every upgrade resulting in huge cost and time.
To do away with platform dependent desktop based application.
To switch from legacy document management system to an advanced new age document management system
To automate the invoice processing
Smart task distribution
TechAffinity developed a platform independent web based application on .NET Platform where user can scan and view the documents on the web application using a third party SDK from Dynamsoft. The proposed solution had a central data repository that is designed as per the industry best practices. Below were the list of activities which was carried out during the solution implementation:
Web applications are easily customizable and accessible anytime, anywhere and via any PC and operating systems
In doing so, it reduced storage space, enhanced security and easier retrieval of documents.
TechAffinity used parsing technology to automate the invoicing process where users can send the forms and PARS (Pre-Arrival Review System) clearance forms over email and/or fax to the end user.
TechAffinity developed more than 20+ schedulers to automate the business processes, thus shortening the time taken for completion of the processes.
Custom entity framework with n-tier architecture was implemented to realize the following benefits:
Multi-level layers to access Data model
Better Performance, maintenance and reusability
Process customization using the schedulers and SQL job schedulers
Uses the power of jqGrid to present the records in simple and user friendly manner.
Future application enhancements made easy.
Single online system with all the business components.
Central data store with enhanced security and control without compromising flexibility.
A completely automated system with schedulers for reduced manual intervention, reduced operational cost, and time.
Web applications are easier to maintain and install. It is possible to achieve a far greater level of interoperability between web applications than it is with isolated desktop systems.
Using document management system information sharing and collaboration can be a lot easier. Documents captured from different sources can be accessed from multiple locations.